Job Description

The Department of Pediatrics has an exciting opportunity for an Operations Coordinator/Department Facilities Representative to contribute to the improvement of childrenâ™s health through applying their exceptional organizational talents in support of pediatric research, education, and clinical care. The Department of Pediatrics is the 2nd largest department at the University of Minnesota, and is spread across the East & West Banks with faculty offices, research spaces, and ESO spaces in 12+ buildings. The Operations Coordinator & DFR plays a key role in guiding effective use of space across all of the Departmentâ™s missions and in ensuring that the Department is in compliance with University and Medical School policies on space usage. This role functions at the heart of the department, working with faculty and staff as well as colleagues from across the Medical School and partner organizations.

While this in-person position is located at the University of Minnesota Masonic Childrenâ™s Hospital on the West Bank, it also requires travel throughout the University of Minnesota - Twin Cities campus. Note that required qualifications must be reflected in application materials. We are seeking to enrich the diversity of our workplace community and encourage applicants from diverse communities and cultures to apply. Learn more about diversity, equity, and inclusion in the Department of Pediatrics here:

90% Space & Departmental Facilities Representative 

• Department Access Coordinator â“ independently maintain information on keys and lock codes, order keys, place requests to Department of Public Safety Access Services for card key access for department members.
• Process access or badge access requests, access termination requests, and review existing access across all groups when needed/prompted for access audit purposes.
• Lead, Plan and execute independently, and in collaboration with affected teams, moves of labs, offices, materials between University Buildings, and to/from offsite locations.
• Arrange for installation of network wiring, activation of network drops, installation and moves of telephones. Recommend locations for wiring.
• Independently identify and coordinate with outside vendors re: furniture needs, including assessing needs, working with vendors for drawings, bids, installs, & payment processing.
• Resolves contract related issues independently.
• On-site contact for vendors re: moving services for lab clean outs and office moves, including assessing needs, working with vendors re: timing & supplies needed, being on site the day of moves to coordinate access & oversee the project, & payment processing.
• Assemble and analyze data from space reports to provide space information to multiple stakeholders. Facilitate necessary changes within our departmental space inventory in the TRIRIGA system and in collaboration with other Departments as necessary (MIDB, StemCell Institute, LHI, MCC, etc).
• Recommend models of equipment and suppliers to new faculty based on University contracts, vendors, and cost. Obtain quotations from vendors for required lab and medical equipment requested by new faculty.
• Facilitate changes within our departmental capital equipment inventory, including changing locations and submitting asset disposal forms as necessary
• Liaise with internal University partnersâ“OIT, NTS, UMN Facilities Management, Egan, & Fairview facilities & EVSâ“as needed for phone moves, device relocations, and maintenance requests.
• Use PCard and/or create and reconcile UMarket cart or POs as needed for space and facilities related expenses.  Coordinating with [email protected] to pay vendor invoices for various onsite services.
• Assess and arrange for facility repairs of varying magnitudes. 

10% Academic Office Building (AOB) Concierge Services

• Oversee building scheduling and technology needs to include scheduling system and processes, technology, and space. Provide technology support service and serve as onsite contact for technology needs.
• Create and maintain AOB online resources for reference by building occupants.
• Triage and escalate AOB technology and facilities requests.
• Hire, train and supervise concierge services student workers.

All required qualifications must be documented on application materials

Required qualifications:

• BA/BS or a combination of related education and work experience to equal four years; applies knowledge and skill to a recurring task or activity with emphasis typically on precision and timeliness of execution.
• Must be fluent in English. Excellent verbal and written communication skills. Demonstrates advanced editing and proofreading skills.
• Able to navigate both PCs and Mac products as well as understand, navigate, and troubleshoot various software and hardware under time constraints.
• Ability to independently investigate, execute and track to completion tasks within a complex infrastructure that includes multiple organizations and units.

Preferred qualifications:

• Demonstrated related experience working in a clinical or academic medicine setting.
• Experience providing direct support to high level positions.
• Working knowledge of medical terminology and familiarity with lab equipment.

About University of Minnesota Twin Cities

The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.

Connections working at University of Minnesota Twin Cities

Job Tags

Contract work, Work experience placement, Relocation,

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